The Rights to Access certain financial information is often restricted to a few system Users in any Business. However, this is only possible if you Create your system User Permissions correctly.
In this article I want to look at serious Mistakes you must avoid when creating User Rights if at all you do make these Mistakes.
When you just install your new accounting application, avoid using default User Access Permissions. You may give full Access to all system functions such as adding, editing, deleting and Access to all Business data and reports to all Users regardless of their position in your Business.
Here is what you have to do to avoid making a mistake you will later regret.
• Understand the jobs of all the Users clearly in order to determine which modules each user needs to Access. Though other system methodologies require that Users list there requirements, this might not be possible especially with a new system. Other Users may not have the real understanding of the system and how their roll fits in. I suggest you as a Business owner or Accountant you define the rolls.
• Create each User in the system, customize and edit each User’s rights according to their job requirements and level in the organisation.
Now you can even relax knowing that no person will have unauthorised Access to your business figures and risk leaking your information.
About the Author:
Fixed Asset Consultant at Prosperity Agencies Limited with over 10 years practical experience in physical verification, bar-coding of assets and fixed asset software implementation +260 211 239859
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